ANCHR Bylaws
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Article I - NAME
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The historical name of the organization, adopted in 1971, was the ASSOCIATION FOR NORTHERN CALIFORNIA RECORDS AND RESEARCH and was abbreviated as ANCRR. Upon recommendation of a public relations consulting team, and by an advisory vote at the November 5, 2005 Annual Meeting, and by subsequent formal vote of the BOD, December 13, 2006, the name of the organization as changed to the Association for Northern California Historical Research, to be abbreviated as ANCHR.
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Article II – PURPOSE
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The purpose of this organization shall be to increase understanding and appreciation of Northeastern California History through encouraging and promoting the preservation of public, business, and private records and encouraging scholarly research employing such records for the purpose of producing historical publications and other documents. The Association's primary interest shall be in, but not limited to, the counties of Butte, Colusa, Glenn, Lassen, Modoc, Plumas, Shasta, Sierra, Siskiyou, Sutter, Tehama, Trinity and Yuba. The purpose of the Association is to be fulfilled as follows:
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1. The Association will lend financial and material help to the continued development of the Special Collections section of the Meriam Library at Chico State University by providing:
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a. A liaison group that can assist in obtaining appropriate material for the collection.
b. Financial aid to assist in development over and above that possible by normal and usual financing.
2. The Association will encourage scholarly research, educational activities, and publication of historical studies pertaining to places and events in Northeastern California.
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3. The Association will endeavor to acquaint the people of Northeastern California with the value and importance of preserving historical and related records, and publication of local and regional history monographs, books, and other publications.
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Article III - RELATIONSHIP WITH CALIFORNIA STATE UNIVERSITY, CHICO
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The Association recognizes the cooperative and supportive role of California State University, Chico (CSU, Chico) as being both desirable and essential for the program of the Association. The Association shall maintain a formal agreement between the Association, CSU, Chico and the CSU, Chico University Foundation delineating the interrelationship between the three entities and broadly defining the responsibilities of each.
Article IV - MEMBERSHIP
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Section 1. All interested persons are eligible for membership. Classes of membership are established as follows:
a. Active Members shall be individuals. The Board of Directors may sub-classify Active Members as Regular Members, Supporting Members, Patrons, Benefactors, etc.
b. Associate Members shall be organizations, institutions, business firms, and other groups that wish to support the objectives of the Association. Such members may designate one person to be the representative of the Associated Member, and such representative shall have one vote in the affairs of the Association.
c. Honorary Members shall be individuals, whose honorary membership may be conferred by the Board of Directors in recognition of unusual meritorious service.
d. Student Members shall be individuals, whose student membership may be conferred by the Board of Directors in recognition of special interest or participation in ANCRR projects or activities by high school, college or university students from our service area.
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Section 2. Active Members and the designated representative of Associate Members shall have full voting and office holding rights in the Association. Student Members and Honorary Members shall have all of the rights of Active Members except those of nominating, voting, and holding of elective office.
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Article V - DUES
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The Board of Directors shall establish the amount of annual dues for each class of membership. Honorary Members and Student Members shall be exempt from dues. Increases in dues shall be subject to approval by affirmative vote of a majority of members voting either at a meeting of the Association of by-mail ballot.
Article VI - MEETINGS
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Section 1. Annual Business Meeting: The Annual Business Meeting of the Association shall be held in the month of November at such time and place as may be designate by the Board of Directors.
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Section 2. Special Meetings: Upon petition of 25 Active Members, or upon a majority vote of the Board of Directors, a special meeting of the Association may be called. Written notice of such meeting shall be mailed to each Active Member and Associate Member representative no later than ten days prior to the holding of such meeting.
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Section 3. Meetings of the Board of Directors: The Board of Directors shall determine the time and place of its meetings. The Board of Directors shall meet at least quarterly.
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Article VII – ORGANIZATION
Section 1. Elected Officers: The elected officers of the Association shall be a President, Vice-President, Treasurer, and Secretary. The officers are and shall be elected from members of the Board of Directors. The duties of these officers shall be those normally pertaining to their various posts.
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Section 2. Term of Office: All officers will be elected at the annual meeting and shall serve one year at a time. There is no limit to how many terms an officer may serve if elected.
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Section 3. Board of Directors: The Board of Directors of the Association shall be composed of fifteen directors, including the duly elected President, Vice-President, Treasurer, Secretary, the immediate Past-President of the Association, and ten additional directors. All directors shall be elected at the annual meeting for a two year term, staggered to allow approximately half of the board to be elected each year at the annual meeting. The Board of Directors shall conduct all business of the Association between Annual Business Meetings.
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Section 4. Membership Secretary: The Board of Directors may appoint a Membership Secretary who shall keep the records of membership in the Association, shall issue membership cards, provide membership reports to the Board of Directors at least quarterly and shall carry out any other duties relating to membership as may be requested by the Board of Directors.
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Section 5. Project Director: The Board of Directors may appoint a Project Director to recommend possible courses of action and to carry out special activities decided upon by the Board of Directors, including receipts and expenditures of funds for purposes designated by the Board of Directors. The Project Director shall function within the guidelines and restrictions as prescribed by the CSU, Chico Foundation.
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Section 6. Committees: Committees shall be appointed by the President or the Board of Directors as needed. There shall be no standing committees.
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Section 7. Nomination and Election of Board Members and Officers: A Nominating Committee appointed from the membership by the President, with the approval of the Board of Directors, shall present for election at the annual meeting a slate of at least one nominee for each board member position and office to be vacated. Nominations from the floor may be made. No person may be nominated without his or her prior consent.
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Section 8. Vacancies: Vacancies in any elected office or Board of Directors position shall be filled by action of the Board of Directors. Such filled board positions shall stand for election at the next annual meeting. Board members or officers may be removed from their position by a two/thirds majority vote of the Board of Directors. Three unexcused absences for any regular board meetings shall be sufficient to warrant removal from a Board of Directors position. The Board shall decide what is an excused absence.
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Section 9. Quorum: Twenty-one members of the Association shall constitute a quorum for transaction of business by the Association. Seven members of the Board of Directors shall constitute a quorum for the transaction of business by the Board of Directors.
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Article IX - AMENDMENT OF BYLAWS
Amendments of these bylaws may be proposed by the Board of Directors or by petition of twenty-five Active Members. Proposed amendments shall be submitted to all members of the Association by mail at least thirty days prior to the holding of a meeting of the Association for the purpose of the proposed amendment(s). Adoption of a proposed amendment shall be by majority vote of those present.
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Revised: 11/13/1982 Revised: 11/10/1984 Revised: 11/9/2003 Revised: 5/9/2006